Construction Project Management

We provide construction project management services through a range of services applied to construction projects and programs - from planning and design to construction and post-construction stages - in order to achieve project objectives, including quality, cost, schedule and content. EUROPROIECT ESTATE® understands that professional project management is a strategic element for the success of projects. There is no substitute for a competent project manager equipped with the correct tools and resources to meet established schedules, budgets and project objectives.

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Good planning at the beginning of the project and anticipation of unforeseen situations will help the whole process go much more smoothly. In the following, we will make a brief presentation of each stage in the figure above.

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TECHNICAL DESIGN

     This is the first stage of a construction project and, once completed, signals the start of the bidding process. In design-bid-build (design-bid-build) contracts, the owner selects a contractor based on completed projects. At this stage, an architect or engineer first assesses the project's feasibility based on building regulations and codes, as well as the number of rooms, building size and space required. He or she then creates schematic sketches or blueprints, researching the type of equipment and materials needed and their cost. There is a possibility that they will take care of obtaining the approvals/authorizations necessary for the release of the construction.

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The approvals required at this stage are:

The Urban Planning Certificate (act issued by the local public administration authorities through which the elements that characterize the legal, economic and technical regime of a building are made known to the applicant, established by the existing records and the approved urban planning documents, respectively compliance with the General Urban Planning Plan - PUG, the framing in the Zonal Urbanism Plan - PUZ, Percentage of Occupancy - POT, height regime, etc.) - is issued by the City Hall through the Urbanism Office Construction Authorization (requires a Project for Construction Authorization - (PAC) / previously called Technical Documentation for Construction Authorization - (DTAC)) - act by which the local public authority approves the solution presented by the applicant. The construction permit is issued by the City Hall - the Urban Planning Service of the locality/sector where the land is located.

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The Documentation with the Execution Details (DDE) - contains the actual, complete technical project; the documentation is structured by specialities, respectively: architecture, structure resistance, sanitary installations, thermal installations, installations: gas, electrical installations (including weak currents from telephone, TV, cable, bell, alarm, air conditioning), ventilation, vertical systematization ... etc., each documentation containing written pieces and drawn pieces, developed according to the rules and legal regulations in the field of construction.

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PRE-CONSTRUCTION

     After the bidding process ended, the owner chose a general contractor. The contractor must then be put in contact with the project team, including a contract administrator, a project manager, a field engineer and a supervisor. This team receives the site for construction. They conduct an on-site examination, test the soil and identify any unexpected situations such as environmental constraints. It is important to mention that this team is made up of representatives of the client, the designer, the builder and, if possible, the suppliers of materials and services.

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PROCUREMENT AND PURCHASES

     The project team procures the necessary equipment, materials and labour. In other words, the acquisition stage is when the team acquires everything it needs to complete the project. The complexity of this stage depends on the size of the project and the company. Large construction companies typically have purchasing departments that hire labour and purchase materials for multiple projects at once. For smaller projects, the team may purchase limited quantities of materials through local deliveries or hire subcontractors.

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CONSTRUCTION

     To start the construction phase, the project manager or superintendent will hold a meeting with the general contractor, subcontractors, and material vendors to establish ground rules for working together. The lack of these rules creates chaos, missynchronization and loss of time and money, often leading to delays, misunderstandings and litigation. The team must prepare to begin construction, and complete activities such as setting up temporary storage areas, securing the site, developing a materials management and handling plan, establishing safety schedules, and more. After that, the team can start construction.

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COMMISSIONING

     After construction is complete, the commissioning phase can begin. There are two parts to the commissioning process. First, the project team must test the systems and equipment to make sure everything is working properly before handing the building over to the future owner. The team must then train the owner's staff in the operation and maintenance of the systems in the new building. In some cases (if the owner wishes, a contract for the maintenance and upkeep of the building can be concluded with a specialized company).

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OCCUPANCY BY THE OWNER

     When the owner moves into the new building, the warranty period begins. This ensures that all materials, equipment and building quality meet the expectations outlined in the contract. There are two types of warranties: express warranties (written and included in the contract) and implied warranties (stated or required by law).

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PROJECT CLOSING

     This final phase connects the two moments of the start and the completion of the project. The team formally terminates all remaining contractual obligations to complete the project. They may create a list of project requirements that have not been met and conduct a post-project review of archival documents or prepare a project completion report.

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The services provided by EUROPROIECT ESTATE® are structured in three main categories depending on the entity addressed:

1. Services addressed to the project owner (company or person developing the project)

2. Services for construction companies (companies that perform construction works)

3. Services for project beneficiaries (future owners of project results)

    

For each category mentioned above, project management services become specific, because the needs of each category are different. Moreover, in each specific phase / stage of the life cycle of a construction project, there are specific services, have a different character depending on the position of the project owner.

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Thus, public procurement contracts are regulated by the following laws:

• Law no. 98/2016 – Public Procurement, together with HG no. 395/2016 for Methodological Norms to Law no. 98/2016,

• Law no. 99/2016 – Sectoral Acquisitions, together with HG no. 394/2016 for Methodological Norms to Law no. 99/2016 and

• Law no. 100/2016 - for works and service concessions together with HG no. 867/2016 on the application of the provisions relating to the awarding of works concession contracts and service concessions from Law no. 100/2016 and government decisions (Decision no. 907/2016 regarding the stages of elaboration and framework content of the technical-economic documentation related to the investment objectives/projects financed from public funds) and the private procurement contracts do not yet have a good / complete status regulated in Romania.

    

It is worth noting that Decision no. 907/2016 regulates the development stages and framework content of the technical-economic documentation for the achievement of new investment objectives/projects in the field of constructions, intervention works on existing constructions and other investment works, the expenses of which, intended for the realization of fixed assets of the nature of the public and/or private domain of the state/administrative-territorial unit or of the nature of the private domain of natural and/or legal persons, is financed totally or partially from public funds, respectively from the budgets provided for in art. 1 paragraph (2) from Law no. 500/2002 on public finances, with subsequent amendments and additions, and to art. 1 paragraph (2) from Law no. 273/2006 on local public finances, with subsequent amendments and additions.

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For this category, EUROPROIECT ESTATE® provides the following services:

• Services for participation in Auctions - Public Procurement: SEAP / SICAP

• Analysis of the Award Documentation (DA), the Data Sheet (FD) and the Terms of Reference (CS), issuing Clarifications to the Contracting Authority (CA) and responding to requests from the CA

• Verification of eligibility for the offered solution

• Checking the compliance of each vendor / subcontractor

• Network analysis, development of the Gantt Chart, identification of the Critical Path (DC) through the critical path method (CPM)

• Project risk analysis

• Other specific requirements from the Data Sheet, the Assignment Documentation or the Task Book;

 

Services addressed to the PROJECT OWNER (Project Owner)

• Project Management in Construction (Project Manager for the Owner's team)

• Review of construction documents and documentation for the project

• Elaboration and development of the Project Management Plan

• Defining project objectives, setting deliverables, planning and implementing the project approach strategy

• Master Plan development (conceptual programming of the project)

• Coordination of vendors (contractors and subcontractors) and deliveries

• Development of the Master Budget (cost) for the project (conceptual estimate)

• Establishing, monitoring and updating communications with the owner within the project (technical designers, general contractor, subcontractors, suppliers of products and services...etc.)

• Cost-Benefit Analysis (CBA - Cost-Benefit Analysis), Cash flow planning (Cash in-flow and Cash out-flow), both for the project phase / stage and post-project (project and product life cycle ).

• Planning and Programming of construction projects

• Management of the Execution Schedule Program - periodic control of durations to ensure compliance with deadlines, project status reporting and forecast for the final closing date of the project.

• Cost Management - periodic control of costs to ensure compliance with the budget, status reports, cost performance indicators and cost forecast upon completion.

• Project Quality Management - QA (Quality Assurance) and QC (Quality Control) supervision; Audit for quality.

• Project Risk Management

• Project Change Management (materials, costs, durations, resources...etc.)

• The use of project management tools and techniques for the successful completion of the project

• Coordination of project teams

• Final closure of the project, warranty, operating manual

 

Services for CONSTRUCTION COMPANIES THAT EXECUTE CONSTRUCTION WORKS

• Services for participation in Auctions - Public Procurement: SEAP / SICAP

• Personal education services - project management in construction

• Project management implementation services in the organization - OPM

• Project Management Office - PMO establishment / development services

• Elaboration and development of the Project Management Plan

• Implementation of project management methodology in the organization

• Services in the PLANNING STAGE OF THE PROJECT

  • Development of the Project Management Plan

  • Establishing the objectives of the project, identifying the works (decomposed structure of the works - WBS), establishing the deliverables, the acceptance criteria and the measurement metrics;

  • Planning the Schedule of the Execution Chart - identification of Work Packages and activities, duration estimation assistance, development and network diagram, identification of the Critical Path, establishment of the time reference (Time Baseline) and its approval, Gantt Chart / CPM (Critical Path Method)

  • Cost and Resource Planning for the project - assistance in realistic estimation and budgeting of costs, establishment of the cost reference (Cost Baseline) and its approval,

  • Project Quality Management – QA (Quality Assurance) and QC (Quality Control) planning; .

• Services in the PROJECT EXECUTION STAGE

  • Leadership and Management of the project works

  • Management of the Execution Chart Program - maintenance-update Gantt Chart, Status Reports, Performance Reports, forecasting completion date.

  • Cost and Resource Management for the project - detailed cost control and budget execution monitoring, Status Reports, Cost Performance Reports, final cost forecasting for project closure

  • Project Quality Management - QA (Quality Assurance) and QC (Quality Control) supervision; Audit for quality

  • Communications Management within the project.

  • Project Risk Management (identification, qualitative analysis, quantitative analysis, Risk Response Plan), risk response plan implementation, risk monitoring.

  • Subcontractor Management - identifying subcontractors, establishing Work Packages, deliverables, durations and costs; Synchronization of subcontractors.

  • Procurement Management – management of tenders for products, services, work packages, selection of subcontractors, supervision of contracts, management of a large number of subcontractors, SLA (Service Level Agreement), Procurement Control;

  • Project Change Management (materials, costs, durations, resources...etc.)

 

Services for PROJECT BENEFICIARIES (future owners of project results)

• Development of the General Plan of the Project Schedule (Master Schedule Plan)

• Services regarding the legal aspects of construction projects: parties involved, concluded contracts, legislation and regulations, purchases of goods and services, insurance, review of constructability...etc.

• Approvals, Authorizations and Regulations Management Services - coordination of obtaining, verification, coordination of documentation.

• Technical Project review services - (The written part and the drawn part for all specialties: architecture, structural resistance, thermal, electrical, water-sewerage, gas, ventilation...etc.)

• Services for project content – establishing / supervising deliverables, acceptance criteria, measurement metrics...etc.

  • Construction Execution Schedule Monitoring Services - Status Reports, Performance Reports, completion date forecast

  • Management of Contractors and Subcontractors - identification of contractors and subcontractors, establishment of Work Packages, deliverables, durations and costs, Acceptance Criteria, measurement metrics; Synchronization of subcontractors.

  • Cost Management Services - value analysis, Status Reports, Cost Performance Reports, final cost forecasting for project closure

  • Project Quality Management - QA (Quality Assurance) and QC (Quality Control) supervision;

  • Communications Management within the project.

  • Project Risk Management

  • Procurement Management – assistance for tenders, management of tenders for products, services, work packages, selection of subcontractors, supervision of contracts, management of a large number of subcontractors, SLA (Service Level Agreement), Procurement Control;

  • Final closure of the project, Warranty, Operating Manual

  • Project Change Management Services (materials, costs, durations, resources...etc.)

  • Avoiding problems and resolving disputes

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The project management services provided by EUROPROIECT ESTATE® use processes, discipline and leadership, providing an objective and professional approach to managing the many risks associated with projects, portfolios and programmes. EUROPROIECT ESTATE® uses well-established methodologies, management concepts and practices that can be applied to different types of projects, to engage stakeholders and ensure that your initiatives are completed within the planned and approved project budget, content and timeline.

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Organizations operate in increasingly dynamic environments, often struggling to meet project demands. If not systematically managed, this can lead to initiatives that are incoherent, uncoordinated and unlikely. Effective project and portfolio management helps organizations make sound decisions, prioritizing the development of limited resources to change initiatives and maximize their value by helping to achieve the organization's strategy.

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Our project management teams provide project leadership and focus on the construction schedule. They ensure effective communication with project participants, ensure monitoring of works and activities by tracking progress, facilitate coordination, oversee project documentation, and track details and issues until they resolve the issue. This maximizes the value clients receive for their construction budget.

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      The complexity of construction activities and works requires a holistic approach to projects, specialized personnel with experience, skills, abilities and competences for
Project Management.

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EUROPROIECT ESTATE® provides professional Construction Project Management services by using Project Management Techniques and Tools, along with other approaches to ensure the success of projects.